A hotel reservation request letter is a formal letter that is written to request a reservation at a hotel. This letter is typically addressed to the hotel manager or the person in charge of reservations at the hotel. The purpose of the letter is to request a specific number of rooms for a specific period of time, and to provide all necessary information about the guests who will be staying at the hotel.
To write a hotel reservation request letter, you should first introduce yourself and provide your contact information, including your name, address, and phone number. You should also provide the date of your arrival and the date of your departure, as well as the number of rooms you are requesting and the type of rooms you prefer (such as single rooms, double rooms, or suites).
In addition to your personal information and the details of your stay, you should also provide any other relevant information about your party, such as the number of adults and children who will be staying with you, and any special requests or needs you may have (such as a room with a view or a room that is accessible for people with disabilities).
It is also important to include your payment information in your letter, such as your credit card number and the expiration date. You should also specify whether you will be paying for the room in advance or at the time of your stay.
Finally, you should thank the hotel staff for their consideration and end the letter with a polite and professional closing, such as "Sincerely" or "Best regards."
Here is a sample hotel reservation request letter:
Dear [Hotel Manager],
I am writing to request a reservation at your hotel for [number] rooms from [arrival date] to [departure date]. I would like to reserve [number] [type of room(s)], if possible.
My party will include [number] adults and [number] children. We have a few special requests, including a room with a view and a room that is accessible for people with disabilities.
I will be paying for the room with my [type of payment] card, and the card number is [credit card number] with an expiration date of [expiration date]. I will be paying for the room [in advance/at the time of our stay].
Thank you for your consideration. I look forward to staying at your hotel and enjoying all that it has to offer.
Sincerely, [Your name]
